Posting a Bill indicates to the system that the Bill has been checked over, finalized, and approved — but sometimes, changes come up after the fact, and you need to update a Bill that has already been posted. Adjusting a posted Bill is fairly straightforward, but it does have some particular differences from just editing a regular Bill.
Locate and Open the Bill
To adjust a posted Bill, start by locating the Bill you want to adjust. The Payables list is usually the easiest way to find a posted Bill — once you have located it, click the
to open the record itself.
Make the Adjustments
You should see the Bill record as usual, with a red alert banner across the top warning you that this Bill has already been posted.
Make the adjustments as you would on a regular Bill. If you need to change the Bill details themselves, you will want to ‘Edit’ the Bill record; if you are updating the Payable Charges amounts, or adding a new charge, navigate to the ‘Payable Charges’ tab and make your changes there.
Any major changes made to a posted Bill — whether it is changing the Vendor/Personnel, or adjusting the amounts — will also create a corresponding record in the Transaction History for that Bill. The Transaction History entry includes a record of the Bill, as it was before you made the change, so that you can easily review the previous versions of the Bill. It will also record the date on which the adjustment was made.
If you’re not sure about editing Bills or how they work, you can read about Creating and Editing Bills.
You might want to read about how to search the Payables list, to find Bills more effectively, or about the Payables list in general.